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For most jobs, the Internet is their most important tool. Some even live by the WWW that without it, you might as well consider their company crippled. Yet, still, there are many other factors that cripple their company aside from the Internet's absence. Other crippling factors are the lagging and the lack of mail space.
As a corporate worker, if you are one, you have to keep your email address intact for you are usually going to get lots of information and messages through your email address. That is why you need to maintain enough amount of inbox space to be able to receive those important messages your boss sends you.
You can use your computer based email system to efficiently handle incoming email and sort it into different areas, or delete it using RULES, such as;
Delete spam or other unwanted mail
New enquires
Newsletters (use a special email to subscribe to newsletters)
Sort payments
Sort orders
Requests for link trades (use a special email address)
Your email client can read one or any number of incoming POP3 email accounts for different web site domains or email accounts each one with their own identity.
Incoming mail can be MOVED from the inbox to other folders (including the deleted email folder) based on several key criteria;
FROM - who sent the mail? - often you can opt to accept ALL mail from this sender regardless of other conditions or subject to other conditions below.
TO - to what email address is the email addressed?, especially useful if you own several web sites and have many identities
SUBJECT - subjects are often unique, the main one could be STANDARD SUBJECTS in emails from web site FORMS which are always the same so can combine with a FROM and maybe TO to make a total unique email message - unless ALL the conditions apply nothing happens.
You will have ONE single ISP account and can SEND email via one SMTP mailbox, but each email account can appear to send mail from different accounts.
Folders can be top, second or even third or lower levels to classify mail by groups. Using the "properties" of each folder mail can be retained indefinitely or for periods of for example 3, 6 months or longer/shorter.
Good housekeeping routines are essential when dealing with hundreds or thousands of emails a week.
The "properties" of the folder can also be set to display NEW UNREAD mail (preferred) or ALL items in the folder
In the event of no rule being set up mail will stay in your Inbox. Make sure all mail SENT is scanned and also ANTI-VIRUS software is present, active and up-to-date.
You can prioritize folders to display in order by naming them alphabetically or adding special prefixes, in the example the folder "Myfolder" has 2 prefixes which create 3 versions with different priorities in the folder list.
$myfolder
_myfolder
Myfolder
Online FREE accounts usually lack rules and condition moving, but sometimes offer it as an optional extra. Free accounts usually lack back-up options and can be risky and limited in features for web owners and business operators.
Using FREE web based email accounts can be false economy in fact why use them at all when you will already have a computer based system with your normal ISP account.
Final choice is down to you based on the volume, type and value of emails being received.
Found at spam-solution.net
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